Alexia: AI Executive Assistant for Your Workday

Alexia is an AI-powered executive assistant built by Teamified that connects to your business tools and manages your daily workflow through natural conversation. Instead of switching between six different apps to check your tasks, emails, calendar, and goals, you ask Alexia.

"What's on my plate today?" and Alexia delivers a complete briefing – overdue tasks, upcoming deadlines, high-priority emails, and calendar conflicts – in seconds.

It can also help you stay on top of meetings by surfacing summaries, decisions, and follow-up actions in the same workflow.

It's not a chatbot that gives generic answers. Alexia is connected to your actual data. Your real inbox. Your real calendar. Your real task board. Every response is specific to you and your work.

Simon has over 20 years of experience in technology, cloud architecture, and business transformation, with a strong focus on building scalable solutions and high-performing teams.

As the Co-Founder of Teamified, Simon helps businesses expand their onshore operations quickly and cost-effectively by leveraging global talent. His expertise in fintech, SaaS, and IT infrastructure enables him to design outsourcing strategies that drive operational efficiency and business growth.

Before Teamified, Simon co-founded Assembly Payments and held leadership roles across multiple technology-driven organisations. His deep knowledge of cloud computing, automation, and system architecture has positioned him as a trusted advisor to businesses seeking to optimise their workforce and technology stack.

• Alexia connects to your existing tools and manages tasks, emails, calendar, and goals from one conversational interface.

• AI-powered email triage prioritises your inbox automatically so you never miss what matters.

• Daily briefings surface overdue tasks, upcoming deadlines, and urgent items before you even ask.

• Alexia also acts as an AI meeting note taker – summarising meetings, capturing decisions, and turning action items into assigned tasks automatically.

• Alexia integrates with HubSpot, Xero, Google Workspace, and 200+ other platforms to unify your workflow.

Every professional knows the feeling. You open your laptop on Monday morning and face 47 unread emails, a calendar packed with meetings, a task list that grew over the weekend, and three Slack messages asking for updates you haven't prepared yet.

Traditionally, the solution was a human executive assistant – someone to filter your inbox, manage your schedule, and keep your priorities straight. But for most teams, that's not realistic. Hiring a dedicated EA is expensive, and sharing one across a department means everyone gets a fraction of the support they need.

That's the problem Alexia was built to solve.

Email is where productivity goes to die. The average professional receives 121 emails per day, and most of them don't require immediate action.

Alexia's email intelligence system automatically triages your inbox. It categorises emails by priority, identifies which ones need a reply, drafts responses for your approval, and archives the noise. You review and send – Alexia handles everything else.

Ask "Do I have any urgent emails?" and get an instant summary of what needs attention right now, not a wall of unread messages.

Alexia doesn't just track your to-do list – it actively manages it. Create tasks through conversation, set priorities and due dates, and let Alexia remind you when deadlines approach.

That also extends to meetings. Alexia can turn follow-up actions into tasks, helping teams keep momentum after a call without manually updating another tool.

But the real power is in goal tracking. Set quarterly targets – revenue goals, hiring milestones, project deliverables – and Alexia monitors progress automatically. It pulls data from your connected tools (HubSpot CRM, Xero accounting, project boards) and updates your goals without you lifting a finger.

"How are we tracking against our Q2 sales target?" gets a data-backed answer, not a guess.

What makes Alexia genuinely useful – not just another AI tool – is its integration layer. Alexia connects to platforms your team already uses:

• CRM: HubSpot, Salesforce
• Accounting: Xero
• Communication: Slack
• Google Chat
• HR & Recruitment: Teamified ATS, Teamified HRIS
• Development: GitHub
• Documents: Google Drive, OneDrive

This means you can ask cross-functional questions like "What invoices are overdue in Xero?" or "How many open deals do we have in HubSpot?" without leaving the conversation.

Getting started takes minutes. Sign up at Alexia.ai, connect your Google or Microsoft account, and start chatting. Alexia begins learning your workflow immediately – your tasks, your communication patterns, your priorities.

Most users save 5–10 hours in their first week by eliminating manual inbox management and task tracking alone. Add meeting summaries, action-item capture, and automated follow-up tasks into the mix, and the time savings grow even further.

The future of work isn't about doing more. It's about letting AI handle the operational overhead so you can focus on the work that actually moves the needle.

Double-booked meetings. Forgotten follow-ups. Time zone confusion with offshore teams. Calendar management is a constant drain on productivity.

Alexia connects to Google Calendar and Outlook, giving you conversational control over your schedule. Check availability, create events, RSVP to invites, and coordinate meetings with teammates – all through chat.

"Find a time for a 30-minute call with the marketing team this week" and Alexia checks everyone's availability and proposes the best slots.

Meetings are a major source of hidden admin work. Someone has to take notes, capture decisions, write follow-up summaries, and assign action items afterwards. If someone misses the meeting, they either sit through the recording or ask a teammate for a recap.

Alexia removes that overhead by serving as an AI meeting note-taker. It automatically summarises discussions, highlights key decisions, and extracts action items as soon as the meeting ends. Those action items can then be turned into tasks and assigned to the right people straight away.

That means fewer missed follow-ups, less time spent writing recaps, and a faster way for absent team members to catch up. Instead of rewatching a 45-minute meeting, they can open Alexia and get the summary, decisions, and next steps in seconds.